Practical guide for UK professional kitchens
Restaurant supplier price tracking: keep ingredient costs current
A recipe is only as accurate as the prices behind it. Learn how to organise supplier prices, check pack sizes and recalculate recipe costs after price changes.
Try the free recipe calculator →What should a kitchen supplier price book contain?
Record each ingredient name, supplier, purchased pack size, unit, pack price and date checked. Consistent pack units make portion costing more reliable. Keep separate supplier entries where pack formats differ.
Worked example: what happens when the buying price rises?
Suppose a sauce recipe uses 500 g of an ingredient purchased in a 2 kg pack. At £8.00 per pack, that ingredient costs £2.00 for the batch. If the supplier raises the pack price to £10.00, the same quantity costs £2.50—an extra 50p for the batch.
| Pack price | £8.00 | £10.00 |
|---|---|---|
| Cost of 500 g | £2.00 | £2.50 |
| Change in batch cost | — | +£0.50 |
How to avoid outdated recipe costs
- Record invoice prices from the supplier rather than guessing.
- Check product names, pack counts, weights and units before updating.
- Review prices for high-cost or frequently used ingredients first.
- Re-cost your highest-selling dishes after a price change.
- Compare revised cost per portion to the excluding-VAT selling price.
Can invoices update recipe prices automatically?
Mise en Price can recognise invoice entries from photos or PDFs on your device, but you must review names, pack sizes and prices before importing them. Confirmed price book changes can then flow into linked saved recipes. It is not an unattended accounting or purchasing system.
Also see our invoice scanning guide and GP calculation guide.
Bring supplier prices and recipe costing together
Mise en Price helps professional kitchens keep a supplier price book, save recipes and review the ingredient-based GP of dishes. Scan invoice photos or PDFs, review extracted details before importing and link confirmed ingredient prices to recipes.
Start with the free one-recipe calculator without signing up. For the complete app, there is a 14-day free trial with no card required, then an optional £9.99/month subscription. No automatic charge at the end of the trial.
Try the full app free →